Notary Formats Used on
Documents to be Recorded
THIS
IS ONLY A GUIDE
Seek
legal advice for interpretation of
Minnesota
Statutes in regard to Notaries and Notary acts.
For
further information, see Notary Public at the
Minnesota
Secretary of State.
A
brief layman definition of “ACKNOWLEDGMENT” is: A declaration by a
notary or other authorized official, to declare the person named in the
document has signed the document for the purpose stated in the
document.
A
brief layman definition of “JURAT” is: A Jurat is the
authentication of a signature made under oath or affirmation.
In a “Jurat” the word “Subscribed” means to sign and
“Sworn” means under oath or affirmed.
Example
1: SHORT FORM FOR AN INDIVIDUAL ACKNOWLEDGMENT
STATE
OF MINNESOTA
ss.
COUNTY OF Clay
The foregoing instrument was acknowledged before me this 14th
day of July, 1997, by John D. Doe and Mary J. Doe,
husband and wife, Grantor(s).
NOTARIAL STAMP OR SEAL (OR OTHER
TITLE OR RANK)
_____________________________________
SIGNATURE OF NOTARY OR
AUTHORIZED OFFICIAL
Example
2: SHORT FORM FOR A CORPORATE ACKNOWLEDGMENT
STATE
OF MINNESOTA
ss.
COUNTY OF Clay
The foregoing instrument was acknowledged before me
this 14th day of July, 1997, by John D. Doe and Mary
J. Doe, the President and
the Vice President of Doe, Incorporated, under the laws
of Minnesota, on behalf of the corporation.
NOTARIAL STAMP OR SEAL (OR OTHER
TITLE OR RANK)
_____________________________________
SIGNATURE OF NOTARY OR
AUTHORIZED OFFICIAL
Example
3: JURAT
Subscribed and sworn to
before me this 14th day of July, 1997.
NOTARIAL STAMP OR SEAL (OR OTHER
TITLE OR RANK)
_____________________________________
SIGNATURE OF NOTARY OR
AUTHORIZED OFFICIAL
NOTE:
SIGN OR STAMP ON BLANK SPACE,
NOT ON TOP OF ANY PRINT OR SIGNATURES, SO YOUR STAMP IS LEGIBLE.
A complete
acknowledgment needs to include the word “acknowledged” or
“personally appeared” and must be dated.
Marital
status is required unless the people are signing as a partner or for a
company, trust etc.; then the titles and business name are required
instead.
If
individuals are signing as individuals and for a corporation, they need
to sign twice and be acknowledged twice; once as individuals and once
as their title and business name.
A Minnesota notary
stamp must include a seal and legible expiration date.
North Dakota doesn’t require a seal if a rectangle box is included as
part of the stamp around the notary information.
The “State
of ___” and “County of ___” are called the venue.
The ground where the notary is standing when
acknowledging is the venue. Be
sure you are in your correct jurisdiction. If the notary is standing on Minnesota, Clay County ground then
“State of Minnesota, County of Clay” are the venue.
If you are a Minnesota notary your jurisdiction is Minnesota, you can notarize
anywhere in Minnesota but not outside of Minnesota.
To record a
document the basic law requires a document to be “Acknowledged”
(examples 1 & 2) or be a certified copy from a government entity.
There are a few exceptions to this basic law such as affidavits
and certificates of trust in which a “Jurat” (example 3) is
acceptable.
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