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Real Estate
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Clay County
Recorder
807 11th St. N.
P. O. Box 280
Moorhead
Minnesota
56560
Phone
218.299.5031
Fax
218.299.7500 |
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Document
Standards
The
1996 legislative process passed
Minnesota
Statute 507.093 to establish document standards for recording real
estate documents in Minnesota.
These standards are still in effect today.
Helpful
Hints
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The law includes all documents dated August
1, 1997 or after.
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When creating forms, always leave 3
inches of blank space at the top of the first page.
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Do not
provide fill in the blanks for county offices since county
processes vary.
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The MN UCB software and the pre-printed MN
UCB forms are provided for under
Section
507.09. Certified copies or any form provided for under
Minnesota Statutes are exempt from the document standards fee
unless you alter the MN UCB by writing in the margin, taping a
legal description onto the form, etc.
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Brief Recap of
Minnesota
Statute 507.093
Documents shall:
- be
no larger than 8 ½ x 14 inches (continuous page documents
are non-standard).
- be
printed, typewritten or computer generated in black ink with type
no smaller than 8 point.
.
- be
on white paper of at least 20 pound weight (copy
machine weight) with no background
color or highlighter and at least a ½ inch border on all sides
of each page.
-
contain a 3-inch blank space at the top
on the first page for county use.
-
prominently
display the title of the document on the first page below the
3-inch blank space.
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not
contain attachments which cover up any information
on any page of the document.
-
be
legible enough to reproduce a readable copy using
Recorder/Registrar’s current method of reproduction.
Note:
One
sided pages are preferred
in case there is bleed through from a notary stamp, etc. so it
doesn’t interfere with the
print on the other side.
When attaching legal descriptions to
documents or to Certificates of Real Estate Value, please use full
sheets of paper printed portrait, as opposed to landscape
(sideways).
Recorder
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