Clay County Logo Clay County Recorder
Date and Time - Clay County




 

Real Estate

 Abstract Title
   »Document No.
       Used
  »Recording
       Requirements

Torrens Title
   »Exam. of Titles -
       Directives
  »Recording
       Requirements
  »Torrens List

Activity Report
 Cert. of Value
   (CRV)
Deed Tax
 Document Retrieval
   Policy
 Document
    Standards
Fees Schedule
 Foreclosure List
Government Lots
Government
   Survey Maps
Liens
Military Discharge
   Records
Mortgage
   Registration Tax
Plats/Subdivisions
Real Estate Records
   On-line
Recording Status
Surveys
Tax Parcel Split
Well Certificates 

Property Search

Clay County
Recorder

807 11th St.  N.
P. O. Box 280
Moorhead
 Minnesota
 56560

Phone
 218.299.5031

Fax
 218.299.7500

 

 

Abstract Property Recording Requirements

DO NOT USE WHITE OUT, IT CAN EASILY BE SCRAPED OFF. If there needs to be a correction made, use XXXXs or a solid line to show the error, type corrections, and include initials by parties involved. 

Requirements When Recording Deeds

Recording Fee

 see Fees Schedule on the Recorder Real Estate page.
Title of Document   
Certificate of Real Estate Value Form to be completed if total consideration is over $1,000.00.  Contact the Auditor's Office for forms or with questions.
State Deed Tax  see Deed Tax on the Treasurer Deed Tax page.
Well information if a Certificate of Real Estate Value (CRV) is required.  See Well Disclosure Certificates on the Recorder Real Estate page.
Complete legal description (Legal descriptions on tax statements are often only abbreviated versions and not considered complete).
“Send Tax Statements to:” Name and Address, Minnesota Statute 507.092.
“Drafted By” statement:  Signatures of Grantors Name and Address, Minnesota Statute 507.091 and marital status.
Complete Acknowledgement Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles.
Delinquent Real Estate Taxes must be paid.  Contact Clay County Auditor’s Office with questions.
Septic Certification Non Residential/Non Commercial or Non Rural - Septic Certificate NOT required. 

Rural Residential/Commercial - Septic Certificate IS required from Environmental Health (299-7195), but recording WILL NOT be delayed.  Environmental Health and County Attorney’s Office will be notified. 

Clay County Environmental Health has information on Clay County septic requirements. 

Split in tax parcel Current taxes must be paid in full and a survey may be required.  

Moorhead City Planning & Zoning has information on the development process when dividing real estate parcels within 2 miles of Moorhead or within the City of Moorhead.

Clay County Planning & Zoning has information on the requirements when dividing real estate parcels in rural Clay County.

            

Requirements When Recording Mortgages

Recording Fee

 see Fees Schedule on the Recorder Real Estate page.
Title of Document  
Mortgage Registration Tax (MRT) See Mortgage Registration Tax on the Treasurer MRT page.
Complete legal description (Legal descriptions on tax statements are often only abbreviated versions and not considered complete).
“Drafted By” statement: Signatures of Mortgagors Name and Address, Minnesota Statute 507.091
Complete Acknowledgement Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles.

 

Requirements When Recording Real Estate Documents That Are Not
Deeds or Mortgages
Recording Fee See Fees Schedule on the Recorder Real Estate page.
Title of Document  
Complete legal description if document is to be indexed against a parcel of land. (Legal descriptions on tax statements are often only abbreviated versions and not considered complete)
“Drafted By” statement:  Appropriate Signatures Name and Address, Minnesota Statute 507.091
Complete Acknowledgment

Venue (State & County where acknowledgment took place) Date, Notary Seal, Notary Signature, Notary Commission Expiration, Names & Marital Status of signatures being acknowledged or if a Corporate acknowledgment business name, who signs & their titles.  

Affidavits require a “subscribed and sworn to” format instead of a complete acknowledgment.

  

Most Common Reasons Real Estate Documents are Returned Without Recording

  1. Notary acknowledgment is not complete.
  2. Well information is missing from a transferring document.
  3. The draftsman statement is missing.
  4. The legal description is not consistent or is questionable when compared to records.
  5. The recording fee included is incorrect.
  6. Delinquent real estate taxes due.
  7. Missing Certificate of Real Estate Value (CRV) or CRV is not complete.
  8. Incorrect deed tax.
  9. Incorrect mortgage registration tax.
  10. Name and address of where to mail future tax statements.

Recorder | Real Estate | UCC | Vital Statistics

Home | About Us | Commissioners | Departments | Elected Officials | Services | Search

We welcome your comments or questions.
www.co.clay.mn.us
Copyright © 2001-2008 Clay County.  Disclaimer.
Created by Clay County Web Team.

Courthouse, 807 11th Street North, Moorhead MN  56560   (218) 299-5002
Top of Page

Last updated March 17, 2010.