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Census 2010
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Frequently Asked
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Where to provide proof of insurance: |
Law Enforcement Center if your ticket was issued within the City of Moorhead and the court date on the citation has not yet occurred (exceptions would be if you are a juvenile, you must provide proof to the Clay County Attorney’s Office). |
Clay County Attorney’s Office if your citation was issued outside the City of Moorhead. |
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When to provide proof of insurance: |
Within ten days from the offense date / citation’s issue date but no later than on or by the court date on the citation; if presented after the court date on the citation, you will need to also be responsible to prove your insurance with the State of Minnesota [(651) 296-6911], as the County notifies the State to revoke based on no appearance or otherwise responding to the citation. If there was no insurance on the vehicle, your appearance is required. |
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| What provides proof of insurance: | Law Enforcement Center accepts the Insurance Identification Card as if you had it in your vehicle on the date of the offense, provided it reflects the proper vehicle and the offense date is covered in the effective dates. |
Clay County Attorney’s Office requires the Insurance Identification Card to display effective dates that are inclusive of the offense date, as well as the same vehicle as listed in the citation, as well as the specific insurance agent’s name and telephone number to obtain confirmation from that person of the information presented by the person who was cited. Insurance information may be faxed to (218) 299-7281 with the citation and your name, current address (if different than citation), and phone number to contact if the fax transmission is illegible. You are responsible to follow up to make sure the fax transmission was received at this end and that the dismissal of the proof of insurance reached Court Administration timely. |
| If you are not the registered owner: | You must timely [within ten days from the offense date but no later than on or by the court date on the citation] provide the Clay County Attorney’s Office with the full name, date of birth and current address of the registered owner. This information will be verified through Dispatch and, if Dispatch confirms the information, the charge will be dismissed against you, and the registered owner will be recharged. | |
| Other information: | Commercial Vehicle citations are all handled through the Clay County Attorney’s Office. All fines are taken by Court Administration, with the exception of Moorhead City parking tickets, which are paid at the Law Enforcement Center. Any Plea Petitions negotiated must be submitted promptly with the full amount of the agreed upon fine, surcharge and fees. If the Plea Petition is not entered into and paid within two weeks (or before the next scheduled court date), it may be considered expired, which would require you to be responsible for the full amount of the original citation. | |
How
do I register to vote?
You must complete a voter registration card and return it to the
Auditor's Office no later than 20 days before the next election. These
voter registration cards are available in the Auditor's Office, with
your driver's license application, in your State income tax booklet, or
in most state offices. The questions are simple, such as: name,
address, birthday, and last address where you were registered.
Do
I have to register each time I vote?
No. Your registration is permanent unless you move, change your name or
fail to vote for the last four years. If you move or change your name
you must complete a new voter registration card so we can update our
records. This is true even if you just move to a new apartment in the
same building. All voters who have not voted in the last four years are
purged from our files, so then you would need to re-register, as well.
Who
is eligible to vote?
You must be 18 years old by election day. You must be a citizen of the
United States. You must have resided in Minnesota for at least 20 days
before the election.
I
failed to register 20 days before the election; can I still vote?
Yes, you can register at the polls on election day. However, you do
need proof of residence for an election day registration. Minnesota
Statute is very specific as to what we can accept for proof of
residence for an election day registration, and we can make no
exceptions to this. Acceptable proofs are as follows:
- A
Minnesota Driver's License or Learner's Permit which shows your
address within the precinct, or a receipt for same.
- A Minnesota Identification Card which shows your address within the precinct or a receipt for the same.
- A registered voter who lives in your precinct who is willing to vouch for your residence.
- A
current registration at a different address within your precinct.
- A notice of ineffective registration mailed from the Auditor's Office.
- College
students can use a current college picture identification card, plus
a certified list of addresses of all college students that we
receive from the Registrar's Office, or a current fee statement or
registration statement that shows their address within the precinct.
Additional
proof of residence is allowed. An eligible voter may prove residence by
presenting one of the photo identification cards listed in Item A and
one of the additional proofs of residence listed in item B.
A. The following documents are acceptable photo identification
cards under this subpart if they contain the voter’s name and
photograph:
(1) a Minnesota driver’s license or identification card;
(2) a United States passport;
(3) a United States military identification card; or
(4) a student identification card issued by a Minnesota postsecondary
educational institution.
B. An
original bill for gas, electric, telephone, cable television, solid
waste, water, or sewer services is acceptable as an additional proof of
residence under this subpart if:
(1) the bill shows the voter’s name and current address in the
precinct; and
(2) the due date on the bill is within 30 days before or after election
day.
If the photo identification presented by the voter establishes the
voter’s identity and the additional proof of residence presented by
the voter establishes the voter’s current address in the precinct,
the voter shall have proven residence under this subpart.
How
do I find out my polling place?
Polling places are listed on the card you received from the Secretary
of State verifying your address when you registered. If that polling
place is changed for any reason, you will receive a new card. If you
cannot locate this card or if you have any other questions regarding
elections, call the Auditor's Office at 218-299-5006.
COURT
ADMINISTRATION
How would I file a small claims
action against someone?
You may pick up the necessary form to file a small claims action at
Court Administration. The amount you are requesting will determine the
cost of filing and how the other party must be served. The maximum
amount you may request is $7,500.
You must have a good address on the person you are filing
against.
How can I collect on a judgment I
have against someone?
If it is a judgment from small claims court, the judgment must be
transcribed to District Court. The cost for that is $40.00. Once
transcribed, you may direct the other party to answer questions
regarding their assets and income. If they fail to answer, they may
have to appear in court. You may then file an execution against the
debtor and have it served by the Sheriff. Although you must pay for
these actions up front, the cost can be added to what is owed you.
I have received papers that someone
is suing me and I can't afford an attorney. What should I do?
You may contact Northwest Minnesota Legal Services and inquire if
they can help you. Otherwise, you should call law offices and shop
around for the services of an attorney. Costs will vary from office to
office. Trying to represent yourself is not a good idea. If you go to
court without an attorney, you place yourself at a marked disadvantage.
How do I go about filing a harassment
or restraining order against someone?
Forms are available at Court Administration. You need a good
address on the person(s) you wish to file against. The forms require
you to provide detailed information about the alleged harassment/abuse.
There is no cost to file a Domestic Abuse Order for Protection.
The filing fee for a Harassment Restraining Order is $250.00.
There is a difference between suspension and revocation. If your license is suspended, you must pay a reinstatement fee to the State in addition to paying off any unpaid fines. If your license has been revoked, you may have to re-test and/or provide certain information to the State. The actions you must take will depend upon the reasons for revocation. You may want to inquire with the Department of Public Safety for further information.
What
tests do I need on my water sample?
The two tests we provide that have the most health significance are
coliform bacteria, an indicator of bacterial pollution, and nitrate
nitrogen, an indicator of a failing septic system, fertilizers or
natural occurrence. $13.00 is the cost for each coliform bacteria and nitrate
nitrogen test and other water tests cost $11.00 per test. You need to obtain a
special container for the water sample from the Health Department.
What
do these results/numbers mean? Is
my water safe to drink?
The two tests we perform that have a real health significance are
coliform bacteria and nitrate nitrogen. The bacteria test must be less
than 1/1000 ml to be acceptable and the nitrate test must be less than
10 ppm. We can only tell the consumer their water is safe to drink
based on the results of the test we provide; this does not guarantee
that something else isn't in the water.
My
water has a smell to it. What is it and how can I get rid of it?
When water smells like rotten eggs it usually means hydrogen
sulfide is in the water supply. This can be eliminated by chlorinating
the well and the distribution system and cutting off the anode on top
of the water heater.
Am
I responsible for having my sewer system updated if I sell my home?
The County ordinance requires that the on-site septic system be
inspected and certified by the County upon transfer of ownership. The
cost of updating a system can be a bargaining tool for the seller and
buyer. It is important to have the system looked at before any papers
are signed.
What
needs to be done with my sewer if I sell my home?
The Clay County Sewer Ordinance requires that, upon transfer of
ownership, the on-site sewer be inspected and certified by the County.
If the system does not meet code it will need to be updated.
What
is GIS?
In the strictest sense, a Geographic Information System (GIS) is a
system capable of assembling, storing, manipulating, and displaying
geographically referenced information , i.e. data identified according
to their locations.
What
does GIS do?
County governments are increasingly required to streamline business
practices while adhering to complex political or regulatory
requirements. To do so, they must digest an immense amount of
information to perform their duties in a fair and sound manner. Almost
all of this information is in some way tied to a geographic element
such as an address, parcel, postal code, Census block, or some other
component.
Geographic Information System (GIS) technology provides a flexible set of tools to perform the diverse functions of government by giving us the data management tools to help accomplish the gargantuan task of managing all this geographic-based information. More important, GIS technology makes data sharing among departments easy so that the government can work as a single enterprise.
Clay
County GIS is responsible for providing current accurate geospatial
information to all County Departments.
The primary goal of Clay County GIS is to reduce duplication,
increase productivity and provide Public Access to data.
How
do I get GIS information?
Simply go to
the GIS Department on our web site where you can view
maps on-line.
What
Coordinate System is our data in?
All data is in Clay
County Coordinates, feet.
What
is the process to request silt cleanout of a county highway ditch?
The landowner must contact the Highway Department and they will view
the ditch, and make an engineering survey if necessary. The Highway
Department will stake
the project, if necessary, and the landowner will remove the silt at
their expense.
What
is the process to obtain an entrance into a building site or field
along a county highway?
The landowner must contact the Highway Department and they will view
the site, determine size and length of culvert requested, order the
culvert, and the landowner will install it at their expense.
What
is the process to obtain an overload, over height, over length or over
width permit for hauling on a county highway?
Contact the Highway Department and they will investigate and issue a
permit if the department feels the highway will not be damaged.
How
do I get highway condition information for the Duluth or Twin Cities
areas?
During
a snowstorm the Highway Department receives many calls about highway conditions in the
Duluth or Twin Cities areas.
How
do I obtain a post for my mailbox?
Mailbox posts can be purchased from the Highway Department but must be
installed by the mailbox owner. The
cost is $52.00. Mounting
instructions and an assembly sheet is provided with each mailbox post.
Who
do I contact if I need to do some work or adjusting to utilities within
the Highway Right-of-Way
(ROW)?
Before any work is done on any utilities within Clay County
Right-of-Way, the persons involved must call the Highway Department to
get a Utility Permit. The
permit details location and the work to be done.
This permit is reviewed by the County Engineer and
recommendations are provided for the completion of the work.
Anytime there is to be any digging, a call must be made to
Gopher One State Call. Gopher
One is responsible for Utility Locates and can be reached at
1-800-252-1166.
What are your hours of
service?
Human Resources is open from 8:00 a.m. - 4:30 p.m. Monday through Friday.
How can I find out about
job openings in Clay County?
Job openings appear in the Wednesday and Sunday editions of the
Fargo Forum and are posted on the Clay County website at www.co.clay.mn.us.
You can also stop by the Clay County Courthouse located at 807 11th
Street North, Moorhead, MN or call our office at 218.299.5002.
How can I obtain an
application form?
The Application for Employment with Clay County is available on the
Clay County website at www.co.clay.mn.us
or you can stop by the Clay County Courthouse located at 807 11th
Street North, Moorhead, MN to pick one up. You can also call
218.299.5002 to have an application form mailed to you.
How can I get
information about a job opening?
Job descriptions are available to read at the Clay County Human
Resources Office. You can also call 218.299.5002 to have a
description mailed to you.
What is the timeline for
submitting an application?
Applications must be submitted between the opening and closing date
for the posted position. You can drop off your application, mail it, or
fax it. Applications will be accepted if postmarked by
the closing date.
Can I submit one
application for more than one position?
No. An application needs to be filled out for each position. You can
make a copy of the application leaving out the title of the position
and the signature area for your copies. Each application must have an
original signature.
Do you accept a resume
instead of an application form?
No. You can attach a resume to the application form.
When is a building permit (zoning certificate) needed?
Any construction, including additions, garages, outbuildings and
sheds (in rural Clay County) requires a building permit
(zoning certificate). A permit must be issued before any
construction can begin. An application can be picked up at the
Planning Office on 3rd floor of the Courthouse or can be
printed from the “downloadable forms” from the Planning & Zoning
Department section of the website. After an applicant or contractor
completes an application, it must be presented to the township for
their approval. Some township officers will just sign them
independently, but some townships require the applicant to come to a
township meeting. After that, the application must be returned to
the Planning Office, with payment, to receive final approval.
Do you issue building permits for the Cities of Moorhead, Barnesville, Hawley, Dilworth, etc.?
No. The building permits for the cities within Clay County are issued through the city halls.
How long does it take to get a building permit?
After a completed building permit application is returned to the Planning office with a township signature and payment, an applicant should allow 7 to 10 days for the permit to be processed.
What is the fee for a building permit?
There is a base fee of $25.00, plus $1.00 per $1,000 of the value of
the structure/addition. (i.e.: the fee for a $200,000 house would be
$225.00)
How is the land in Clay County zoned?
Over 90% of the land in Clay County is zoned Agricultural General. Other zoning districts are Agricultural Service Centers (Averill, Baker, Downer, Kragnes, Rollag, Rustad); Highway Commercial and Limited Highway Commercial; and Urban Expansion (extends approximately 2 miles around the Cities of Moorhead and Dilworth). The overlay zoning districts are Landing Field Overlay; Special Protection – Aggregate Resource District; Special Protection – Wellhead Protection District; and Special Protection – Biologically Significant Areas District. There is also a Flood Plain District. The lakes in the County are zoned Special Protection; Special Protection-Low Development; and Residential.
To find out zoning information on a particular piece of property in rural Clay County, contact the Clay County Planning Office at (218) 299-5002.
The incorporated cities of Clay County (Barnesville, Comstock, Dilworth, Felton, Georgetown, Glyndon, Hawley, Hitterdal, Moorhead, Sabin, and Ulen) manage their own zoning and permitting for properties/structures within their cities.
What
is Clay County Probation?
We as an agency provide probation and parole services for the court
system and the Department of Corrections. These services include
supervising persons placed on probation and parole by ensuring public
safety, providing case management, monitoring fines and community
services, and making referrals to other agencies that can provide
specific help in other areas. Basically we ensure that offenders follow
through with court ordered conditions. This agency also works closely
with the Restorative Justice Coordinator in Clay County in an effort to
repair the harm done to the victims of crime.
What
is the difference between Probation and Parole?
Probation is a juvenile court disposition that allows the juvenile to
remain within the community under the supervision of a probation
officer when he or she has been found delinquent. Delinquency describes
a juvenile's behavior that is judged to be antisocial or in violation
of the law.
Parole
is used when the juvenile found to be delinquent is not able to remain
within the community and is committed to the Commissioner of
Corrections (State Juvenile Corrections Facility) for a period of time.
When he or she is released from the facility, they are released under
parole supervision. The term parole is sometimes referred to as
"Supervised Release".
What
is Community Service Work and how does it work?
Community Service Work (CSW) is a court imposed condition intended
to serve as both a consequence and a restorative gesture to the
community in which an offense has been committed. CSW can also be
imposed to satisfy a fine condition in cases where an offender is
unable to financially meet the fine obligation. At present, offenders
perform CSW at designated work sites which are non-profit,
Governmental, educational, or charitable organizations. Participants
are screened for appropriateness for the program and work sites. The
offender's account is credited $8.00 per hour for each hour of work
performed. Clay County Probation administers the Community Service Work
Program which benefits the citizens of Clay County by utilizing
approximately 40 work sites.
How
can a Juvenile Offender pay restitution to a crime victim?
Clay County Probation uses a portion of the adult supervision fees
collected in the county for the Juvenile Offender Restitution
Program. These monies are used to repay a crime victim that has
documented a personal financial loss. A juvenile offender assigned to
this program completes community service work hours at a rate of $8.00
an hour. The hours are computed and a check is sent to the victim.
Does
Probation and Corrections work?
Probation and Corrections work when family involvement, or some other
type of people support, is caring and willing to follow through on
commitments and responsibilities. With this cooperation, court ordered
probation and corrections is most effective. When the court makes
people accountable for their actions with restorative measures to the
community and to the victim, it is easy to see the positive effects.
When agents are able to facilitate counseling and treatment with
willing participants, positive outcomes are common.
On the other hand, with offenders who have little basic sense of value toward others, community, school, family and have a blaming mentality, we find that success is very rare. There is a perception that probation, through the power of the court, is the answer to these problems, but without cooperation and a foundation to start with, probation becomes no more than a placement facilitator. In other words, placing offenders in program after program. The failures are the most evident to the public, where the successes are not usually in the public eye.
When
is the decision made to place a juvenile in an out of home placement?
In a situation where a juvenile is placed on probation and receives
specific conditions to follow, all efforts are made to monitor that the
juvenile completes these conditions in a timely manner. However, should
a juvenile refuse to comply or continues to violate the rules of their
probation, a more structured environment may need to be considered.
All
efforts are made to prevent a juvenile from being removed from their
parental home. Efforts may include crisis intervention counseling,
intensive in-home therapy, special school programming, individual
therapy, community sanctions and intensive probation supervision.
Any
decision to place a juvenile out of their home is screened by the Clay
County Pre-Placement Screening team. The team consists of members from
Social Services, Probation, the schools, and a Mental Health Agency.
In some cases a juvenile may be placed in a correctional placement immediately, if public safety is a concern and the crime that the juvenile has been convicted of is a serious crime against a person. A juvenile may also be placed immediately if they have an extensive previous history.
Clay County Probation also provides services to youth transitioning to their home communities. Two staff provide these services through the Reentry Service Project. Juveniles are involved with this programming for approximately six months after they return to the community.
How
do I get a marriage license?
You do not need to be a resident or have blood tests to get a marriage license in Minnesota.
Can
I get a reduced marriage license fee?
You
can save a portion of the fee on your marriage license if you bring in a
“Reduced
Marriage Fee Educators Statement” (PDF: 141 KB) when you apply for your
license. The statement needs to be signed
and notarized on the letterhead of the licensed or ordained minister or a person
authorized to solemnize marriage under Minnesota Statutes, section
148B.33. (Note: The form
above is available in the Portable Document Format (PDF). To view
and print the PDF version, you need the free Adobe®
Acrobat® Reader software.)
Can
I get a copy of a birth certificate?
The
Recorder’s Office can make certified
copies of most Minnesota births. A requester can apply for a
certified copy of their own record
or their child's,
their parent's,
their grandchild's or grandparent’s record by filling out a birth
application form and showing
a government issued picture ID. A requester can also obtain a certified
birth record under certain other legal circumstances. Call the Recorder’s
Office to determine if they have the record available.
Check
Vital
Records Services at the U.S. Department of State for
information on where to call or write for vital statistics in other
states.
How
can I search a property?
The records in the Clay County Recorder's Office can be viewed
Monday through Friday from 8:00 a.m. - 4:30 p.m. at 807 11th Street
North, Moorhead, MN. If
you have a document number and need a copy mailed or faxed, the Clay
County Recorder’s Office will be happy to help you at the time of
payment.
Recording is the first priority. If a request is mailed or faxed, we will do limited research at no charge as we have time available. There is a charge for copies and faxing. Requests are processed in the order they are received. If you need research done quickly, contact an abstractor, attorney, title company or some other type of researcher to help you.
Are
there any liens on this property?
The Recorder's Office
has information on record for several property liens. The records are
open to the public. The most common lien is a mortgage on real estate.
A mortgage would include information about the lending institution, the
mortgage amount and the due date or enough information to calculate a
due date.
Mechanic's liens are liens for unpaid work done on the property. You can search by name for State and Federal Tax liens. The Recorder’s Office staff will do a Tax Lien Search for a fee per name, or you can search the records yourself at no cost.
Judgments will show on an abstract but the information is obtained through the Clay Court Administration Office. When an abstract is brought up to date, an abstract company does various searches in and outside of the courthouse. Searching for liens in the courthouse is not the same as bringing an abstract up to date. Most lending institutions will require an attorney do a title opinion after an abstract is brought up to date to determine if there are liens on the property.
Where
can I get real estate forms?
Clay County does not sell any legal real estate
forms. FM Printing (710 Main Ave.,
Moorhead, MN) (218-233-1531) is the forms distributor for Clay County.
Does
the Recorder's Office provide notary services?
The Clay County Recorder’s Office does not
provide notary service. To
find a notary public you can check with your personal banker. Any
person wishing to have a document notarized must provide appropriate
identification for this service, and all signatures must be completed
in the presence of the notary. Fees may be charged for notary service.
Are
well certificates required on all deeds?
If a transferring document
requires a Certificate of Real Estate Value, well information is also
required. If there are no wells on the property, the transfer document
must contain a statement attesting to this fact, such as:
"The seller certifies that the seller does NOT know of any wells on the described real property."
If there is a well(s) located on the property, a completed Well Disclosure Certificate must accompany the transferring document.
OR
If the seller can make the following statement on the transferring document, a Well Disclosure Certificate is not needed:
"I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed Well Disclosure Certificate."
The Well Disclosure Certificate form, in addition to further information regarding wells, is available on the Minnesota Department of Health's web site.
Does the Clay County Recorder perform abstracting
services?
The Clay County Recorder’s Office does not provide
abstracting services. You may contact an independent abstract company
for abstracting services. Check out the
Alphabetical List of Local
Abstractors.
Will the Recorder's Office
help me fill out my forms?
No one in the Recorder's Office has a license to practice law, so
you will need to contact your own attorney for legal advise and for
help completing forms.
Is
this land torrens or abstract?
All parcels of land in Clay
County are abstract except for the parcels on the Torrens
Title Property in Clay County list.
For information and locations to apply visit the U.S. Department of State's Travel Information site.
Can I see the list of pending foreclosures?
Foreclosures are not
filed with the courts in Minnesota like they are in North Dakota.
We do not
automatically have a list of pending foreclosures. Foreclosure searchers can search all
foreclosure type documents taken in daily and view the documents at the
Clay County Recorder's Office.
How
do I request a copy of my driving record and status?
You must appear in person and present identification.
You cannot request and receive this information by telephone.
How
can I get a vehicle released from impound, and when?
Vehicles are only released to the registered owner.
All vehicles must have proper registration prior to release.
Vehicles are released during regular business hours
Monday-Friday. Releases
after-hours, on weekends, and on holidays require an additional $10
fee. Impound fees include
a $15 administrative cost, wrecker expense, and any storage.
Storage is $5 per day, not counting the day of impound nor the
day of release. Impound
fees must be paid in cash, money order, or certified check unless pre-approved
by an administrative supervisor.
How
do I get a copy of an accident report?
We need a release of information statement from the owner or
driver of the vehicle, or anyone else involved in the accident.
There is a fee for the copy.
If the person involved in the accident is under 18 years of age,
the parent or guardian may receive, or authorize release of the
accident report. Release
forms are available at the Sheriff’s Office.
Where
is the Sheriff’s Office located?
We are in the Law Enforcement Center at 915 9th Avenue North, Moorhead,
MN. Our building is
located directly west of the Clay County Courthouse. After entering the Law Enforcement Center, ask for the Sheriff‘s
Office at the front counter. You
will be directed to the Administrative Office.
Where
can I have my fingerprints taken?
The Clay County Jail will take your fingerprints for you during the
following times:
Mondays 7:00 p.m. to 9:00 p.m. Saturdays 1:00 p.m. to 4:00 p.m.
You must have a
photo identification. There
is a $10.00 fee for this service. The
Jail phone is 218.299.5163.
What
is the most common service performed?
The most common service is the Summons and Complaint.
These are usually the beginning of a civil suit involving one
party suing another for unpaid services provided to the Defendant.
Does
the Civil Process Division serve other civil papers such as rent
notices, notices to vacate, personal undeliverable mail, etc?
Yes.
What
is the advantage of having the Sheriff’s Office serve civil papers
versus other agencies?
We provide a Certificate of Service for all civil papers served.
The serving deputy may be issued a subpoena to testify in court
as to the service. We also
have a wide variety of resources available to assist us in locating
individuals for service.
Are
there fees associated with the process of service?
Yes. There is a service
fee, unless a court order is being served.
The fees for service are $35 plus
mileage. Mileage costs
start at $7.17 and increase based upon distance from the Clay County
Courthouse.
What
is the process for removing a tenant who has violated the conditions of
their lease?
The first step: the landlord (plaintiff) must present the tenant (defendant)
with a written notice stating the reasons for the notice and a time
period within which the tenant must reply or act.
The second step: apply for an Eviction
Summons and an Eviction Complaint.
This process is the first step in a legal action against the
tenant. The Summons
portion of the matter is the court date when both parties must appear
to present their case for the judge.
The Eviction Complaint states the specifics of the action, i.e.,
non-payment of rent, lease violations, criminal activity, etc.
Once hearing both sides, the judge will make a ruling.
The third step: with the ruling for the
tenant, the tenant will stay. If
the ruling is for the landlord, a Writ of Recovery will be issued.
The plaintiff presents the Writ of Recovery to the Sheriff’s
Office for service. Once
the Writ has been served or posted upon the premises, the tenant has 24
hours to remove their belongings and leave the premises.
The Sheriff’s Office will remove a tenant at this point if
they do not comply.
The
Civil Process Division performs what other functions?
Conducting mortgage foreclosure sales, redemption of properties,
collection of judgments via Writ of Execution or as a result of legal
action, as well as assisting other divisions of the Sheriff’s Office
with day to day operations.
When
is inmate visitation?
Visitation is Sunday, Tuesday, Wednesday, Thursday, and
Friday. Each inmate is
allowed two 1-hour visits per week.
Trustees are allowed three visits per week.
| Hours of visitation are: | 1:00 p.m. to 2:00 p.m. |
| 2:00 p.m. to 3:00 p.m. | |
| 6:00 p.m. to 7:00 p.m. | |
| 7:00 p.m. to 8:00 p.m. |
A
new visiting list for every upcoming week is passed around to each cell
block on Saturday morning. Inmates
may sign up for visitation at that time.
The public may also set up visitation by calling the Jail or
Annex requesting a specific date and time. The
public may call anytime Sunday-Friday, and after 2:00 p.m. on Saturday. Attorneys and Licensed Clergy may meet with inmates at anytime. These
meetings are not counted as a visit.
What
about inmate mail?
Mail may be sent to inmates at the main Jail address: c/o
Inmate’s Name, 915 9th Avenue North, Moorhead, MN 56560.
Please make sure the inmate's name is clearly written upon the
envelope.
What
about phone calls?
Inmates have access to the phone from 7:00 a.m. until 10:00
p.m.
daily. At the time of
booking, inmates are allowed a couple of free calls.
All other calls are made by using the Jail inmate phone system.
All calls from this phone system are collect and can be
monitored. Attorney calls
are free and confidential. Jail
staff will not pass phone messages to inmates.
How
do I post bail or bond?
Bail and/or bonds may be posted at any time at the Clay County Jail.
The Jail will only accept authorized bail/bonds persons.
Bondsmen are listed in the phone book.
Bail may be accepted in the form of money orders, cash, and
certified check.
Where
do I get information about court appearances?
Court Administration has a listing of court dates and times
for inmates. The Court
Administration phone number is 218.299.5065.
What
items are allowed to be delivered to inmates?
All property must be mailed to the jail for an inmate.
The only exception will be money, medications, legal mail and clothing
for a work release and treatments programs.
SHERIFF - WARRANTS & TRANSPORT
Can
I post bail in another county on my Clay County warrant, even if I have
not been arrested?
Yes, your bail may be posted at any county, but a court date
must be set for your appearance, by Clay County, for an appearance in
Clay County.
Why
is the bail on a warrant more than what is owed on a warrant for
‘Unpaid Fine’?
The court assesses a $50 warrant fee when the warrant is
issued.
SOCIAL
SERVICES
Where do all the welfare dollars get
spent in Clay County?
Fully 70% of the overall budget gets spent on health care related
items. 10% gets spent on the MN Family Investment Program (MFIP) and General Assistance Program. 15% of the budget goes for
people with special needs or conditions (such as abused children). The
remainder, 5%, goes for Administration and county paid burials. 72.7%
of the entire State Department of Human Services budget goes to health
care.
What is the single most costly item
in the SS budget?
The single most costly item in the budget is related to Long Term
Care. This expenditure goes for the elderly in nursing homes and
disabled in institutional settings to pay for their care. Approximately
30% of the total agency budget is consumed by Long Term Care
expenditures.
What services do you fund out of
County property tax dollars in your budget?
County tax dollars provide 11% of the revenues for our agency's
total budget. 88% of the County dollars go to fund services for persons
with special needs or conditions. Included here are programs for the
mentally ill, mentally retarded, the abused and neglected and their
families, the elderly, the chemically dependent and children (including
day care programs).
What is the fastest
growing part of your department's budget?
Costs for children placed outside of their homes has been the
fastest growing part of our agency's budget over the last two years.
The reason for this is increases in family dysfunction, abuse related
issues, mental health issues and corrections related issues.
TREASURER
When will I receive my tax statement?
Real Estate and Personal Property Tax statements and
Manufactured Home tax statements are mailed once a year, usually at
the same time. The mailing deadline for Real Estate and
Personal Property tax statements is March 31st. The mailing
deadline for Manufactured Home tax statements is July 15th.
When are my taxes due and what if my tax payment is late?
See Real Estate
and Personal Property Tax or
Manufactured Home Tax
for related information.
When is my tax bill considered delinquent?
Taxes unpaid through December 31st will be considered delinquent
on January 2nd and interest will accrue on a monthly basis. If
the delinquent taxes are not paid by the 2nd Monday in May, the
forfeiture process will begin with a court judgment being entered
against the property for the unpaid tax, penalty, interest, and
costs.
How can I pay my taxes?
You can pay taxes online
or via
conventional options.
Is there a limit on the amount of an online tax payment?
Yes, the maximum amount of a single online tax payment is
$99,999.00.
How do I apply for a State Property Tax Refund?
-
Visit the Minnesota Department of Revenue web site, specifically the Property Tax Refund page, to download the M1PR form and view related information.
-
Order forms by phone at 800.657.3676, day or night.
-
Order forms by mail:
Minnesota Tax Forms
Mail Station 1421
St. Paul, MN 55146-1421 -
Pick up forms at public libraries.
-
You will need your current year tax statement in order to file; the statements are mailed out in late March.
Is
there a property tax freeze for senior citizens?
In the late 1970's there was a program referred to as the Senior
Citizens Tax Freeze. That program was changed and expanded to include
home owners and renters and is called the Property Tax Refund Program.
Can
someone gain ownership to my property by paying my property tax?
No. A deed signed by the owner is required to change ownership.
I have questions about my property
taxes. Who do I contact?
Contact the Clay County
Treasurer's Office with tax questions you may have. The
Clay County Assessor's
Office can help with classification or valuation questions.
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VETERAN'S
SERVICES
I
used my VA guaranteed home loan benefit years ago. Can I renew my
eligibility and purchase another home?
Your entitlement to a VA guaranteed home loan can be restored if
you sell the home you previously bought and pay the VA loan in full,
allow a veteran to assume your home loan and substitute his or her
entitlement for yours, or if you pay your VA loan in full and exercise
your one time option to have your entitlement restored, even though you
still own the home.
Can
a non-veteran acquire a home that has been acquired by VA after
foreclosure of a VA guaranteed loan?
Yes. These homes are available for resale to both veterans and
non-veterans.
Does
VA home loan entitlement provide cash to the veteran?
No. The amount of entitlement relates only to the amount the VA
will guarantee the lender against loss.
Can
I use my VA-guaranteed home loan to buy land I plan to build a house on
in the future?
A VA-guaranteed loan cannot be used to buy undeveloped land unless
it is part of a package that includes the building of your home.
WEST
CENTRAL REGIONAL JUVENILE CENTER
Who
actually gets put into detention?
Young people between the ages of 12 and 18 years who have committed a crime which is punishable in the adult
system, as well as youth who have been sentenced by the Courts for up to 90
days.
Who gets put into shelter care?
Young people ages 11-18 who need emergency care, consequences, or a
30-day evaluation.
What
do the youth do while they are in detention or shelter care?
First of all, they all go to school during the day. There is also
one-on-one and group counseling, arts and crafts class, and recreation.
How
long do youth stay in detention/shelter care?
The overall average stay is about 13 days. However, youth sentenced
to our program by the court spend between 30 to 90 days here, while
youth waiting for court may be placed for a week or two. Shelter Care
stays are between one day and 30 days.
Do
youth get to have visitors or get mail?
Only parents, immediate family, court personnel, and attorneys can
visit. There are certain visitation hours to follow. Calls can be made
to or received from the above listed people on a limited basis. Mail is
acceptable anytime.
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